Everything You Need To Know About Wedding Invitations

Wedding invitations give your guests their first glimpse into your wedding style. They communicate key details and set expectations for the big day. Here's how to get them right.

When Should You Send Wedding Invitations?

• Save the Dates: Send 6–8 months before the wedding


• Main Invitations: Send 2–4 months before the wedding


• Custom Designs: Allow extra production time


• Venue Must Be Booked: Confirm date, time, and location before mailing

How to Build Your Guest List

• Make the list with your partner


• Count individuals per household, not just total families


• Double-check name spellings and titles


• Keep the number realistic for your venue and budget

How to Budget for Wedding Invitations

Decide between custom invites and DIY options

• Save costs by:


• Printing at home


• Using pre-made templates


• Keeping designs minimal




• Order 10–15 extra invitations for last-minute guests or keepsakes

How to Choose Your Invitation Design

Use of Photos

• Use engagement photos on Save the Dates


• Add one good photo on the main invite if skipping Save the Dates

Match the Wedding Theme & Colors

• Ensure the invite design matches wedding décor


• Use complementary fonts and styles

Choose Shapes and Sizes

• Standard: 4.5" x 6.25"


• Alternatives: circles, squares, magnets


• Watch postage costs for heavier or non-standard shapes

Prioritize Readability

• Avoid light-on-light or dark-on-dark text/background combinations


• Use legible fonts with enough spacing


• Always proofread before printing

What Should Be Included in a Wedding Invitation?

Essential Information

• Names of the couple


• Wedding date and time


• Ceremony location


• Reception venue (if different)


• Host line and request line

What Inserts Should Go With Wedding Invitations?

Include supporting cards to keep your invite clean and informative:

• RSVP Card


• Response deadline


• Meal options (if needed)


• Directions & Lodging Card


• Ceremony/reception directions


• Hotel recommendations


• Rehearsal Dinner Info (for invited guests only)


• Attire Guidelines


• Wedding Website & Registry

Add this to a separate card—not the main invitation

How to Address Wedding Invitations

Formal Addressing Etiquette

• Use titles like "Mr. and Mrs."


• Spell out full names and addresses


• Children over 18 should receive separate invites

Return Address Placement

• Place return address on the back flap


• Ensure it matches your RSVP return details

Budget-Friendly Addressing Options

• Use:


• Custom stickers


• Printable calligraphy fonts


• Stencils or stamps

Tips to Avoid Common Wedding Invitation Mistakes

• Double-check dates and spelling


• Ensure postage is correct for all envelope weights


• Mail international invitations 2–3 weeks earlier than local ones


• Order samples before bulk printing

Wedding Invitation FAQs

How many invitations should I order?

Order 10–15 more than your final count to account for mistakes or additions.

Can I include RSVP details on the main invite?

You can, but it’s more formal to use a separate RSVP card.

What’s the best paper type for wedding invitations?

Cardstock of 80–110 lb. is most common. Cotton or recycled paper adds a luxury feel.

Final Thoughts

Your wedding invitation is more than a formality—it's the first impression of your wedding day. With thoughtful planning and attention to detail, you can craft an invitation suite that’s beautiful, practical, and uniquely you.

Planning a Boston wedding?

Red Soda Band brings unforgettable live music to your wedding day—from the ceremony to your last dance. Based in Boston, we offer fully customisable packages to match your style. Contact us today to get a FREE quote and make your celebration truly one-of-a-kind.